1+ months

Administrative Assistant 1

Sodexo
Gaithersburg, MD 20877

Unit Description

Sodexo is seeking an Administrative Assistant for Corporate Services-Legal Department This position will be based out of HQ in Gaithersburg MD- Supporting two Senior Contracts Administrators on the team, this position will be responsible for the following: - High volume word processing, including typing correspondence, handwritten material, in-house memoranda, agreements, contracts, termination and other legal documents. 

  • The ideal candidate will have the following preferred skillset / background:
  • Answering telephones providing proactive assistance; taking messages and screening calls in managers absence; referring calls to other appropriate parties for handling.
  • Transcribing tapes and formatting correspondence and legal documents using Microsoft Word software. - Preparing rough drafts of routine correspondence for director/department review.
  • Proofreading documents prepared both in-house and in other offices.
  • Photocopying correspondence, documentation from permanent document files and other information.
  • Submitting documents to Permanent Document and correspondence sections via Records Department.
  • Scheduling meetings and reserving conference rooms.
  • Interfacing with field and operations personnel and administrative staffs.
  • Ability to accurately transcribe, edit and proof documents.
  • Associates degree or comparable experience preferred.
  • Demonstrated ability to multitask and meet varied deadlines. Position requires individual to be very organized
  • Knowledge of intermediate functions of PowerPoint, Word, Excel and Outlook.
  • Strong interpersonal and communication skills.  Must possess ability to make and build relationships
  • Skills that enable him/her to represent the department and manager in a professional manner.

 

The successful candidate will:

  • have experience with SharePoint, Excel, Word and PowerPoint;
  • demonstrate strong attention to detail;
  • work as a team player and can work independently; and/or
  • demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role. 
  • Have excellent writing skills

Is this opportunity right for you? We are looking for candidates who are:

  • fluent in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint) and SharePoint;
  • detailed oriented, flexible, and have ability to manage multiple priorities; and/or
  • have excellent organization, communication and project management skills.

Learn more about Sodexos BenefitsNot the job for you? At Sodexo, we offer positions that support a variety of career goals working in diverse business segments, including Corporate Headquarters, Corporate, Schools, Universities, Government and Agencies, Healthcare, Senior Living and Sports and Leisure locations across the United States. Continue your search today.

Position Summary

Performs a wide range of administrative and general support duties. Frequently communicates with internal and external contacts and may be exposed to confidential data. Works with close supervision and/or under clearly defined procedures. Understands how the assigned duties integrate with others in the team.

 

This position resides in-unit.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalentSodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Categories

Posted: 2020-03-17 Expires: 2020-06-14

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Administrative Assistant 1

Sodexo
Gaithersburg, MD 20877

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