1+ months

Administrative Assistant - WPR

Cisco Systems Inc.
San Jose, CA 95113

What You Will Do

Role Summary

  • Americas Team Admin You will provide support for calendaring, travel, expenses, along with management and oversight of special projects, for the Americas Director and Leadership Team.
  • Workplace Resources (WPR) To perform these tasks efficiently, you will be encouraged to become familiar with the WPR organization, specific to the industry of Corporate Real Estate and Facilities
  • Culture Ambassador/Internal Resource Can you be the go-to person for the organization advise the flow of information and people, determining when to refer resources, and to whom or what system they should be referred?

Representative Responsibilities

  • Calendar Management Manages Directors calendar by prioritizing schedules and meetings. For example, may decide who gets on principals calendar, which meetings are attended, and who can attend in their place.
  • Meeting Planning and Organizations Assists Director in planning and organizing meetings by taking ownership for assembling the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
  • Correspondence/Approvals Support the Director by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure accurate disposition.
  • Travel Planning Responsible for making travel arrangements for the principal and team. Carefully consider and decide the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses.
  • Special Projects Provides analytical support to assist the team on special projects. Research issues, analyze problems, compile data, and utilize PowerPoint to prepare presentations or reports.
  • Admin Customer Resource Manager Be the WPR Ambassador across Cisco as a whole, coordinating activities with other EA's and executives in Cisco. Work is generally of a critical, sometimes confidential nature and is the connector that ensures the company flows

Who You'll Work With

Your role in Workplace Resources will be working with members of the Americas Theatre delivery team, and Global Strategy and Planning. You will collaborate with regional teams in all theatres.

Who You Are

Minimum Qualifications

  • 6+ years experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above.
  • Onsite in San Jose office is required post Covid
  • Great attention to detail and the maturity to handle confidential information is a requirement.
  • Sophisticated knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.

Desired Skills

  • Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
  • Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
  • Collaborative style, with excellent partnership.
  • Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
  • Works in an organized and focused manner. Proactive by nature.
  • Desktop calendar management program experience.
  • AA Degree desired, undergrad preferred

Why Cisco

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference powering an inclusive future for all.

We embrace digital, and help our customers implement change in their digital businesses. Some may think were old (36 years strong) and only about hardware, but were also a software company. And a security company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do you cant put us in a box!

But Digital Transformation is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

Day to day, we focus on the give and take. We give our best, give our egos a break, and give of ourselves (because giving back is built into our DNA.) We take accountability, bold steps, and take difference to heart. Because without diversity of thought and a dedication to equality for all, there is no moving forward.

So, you have colorful hair? Dont care. Tattoos? Show off your ink. Like polka dots? Thats cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us! 



Posted: 2020-10-23 Expires: 2020-11-27

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Administrative Assistant - WPR

Cisco Systems Inc.
San Jose, CA 95113

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