1+ months

Billing Coordinator

Orrick, Herrington & Sutcliffe LLP
Wheeling, WV 26003 Work Remotely

Do you love working with smart, dynamic, collaborative teams? Are you looking for an entry level position where you can build on your professional services experience? We may have the opportunity that you have been looking for.

Orrick currently has an opening for a Billing Coordinator. This position will be located at the Global Operations & Innovation Center (GOIC) in Wheeling, WV.  The shift for this position will be Monday – Friday, 12:00 p.m. to 9:00 p.m. 

What will you do?  As a part of the billing team, you will assist by working on various system tasks and supporting other team members in performing the billing functions as needed for attorneys and clients which requires specialized invoices including but not limited to:

  • Performing various procedures related to maintaining and tracking prebills at the beginning of every month.
  • Reviewing narrative and monetary edits made in prebill system for accuracy and compliance with client guidelines. You will make edits when appropriate after obtaining necessary approvals: such as monetary changes on prebills, transfers and split time entries.
  • Reviewing and verifying that disbursement charges adhere to client guidelines.
  • Retrieving, compiling and annotating back-up invoices for billed disbursements according to client preferences and pre-established guidelines.
  • Responding to inquiries from timekeepers about client billing procedures by monitoring the hotline and the general e-mail box. Your daily duties will involve clear and concise communication with attorneys, secretaries and other personnel.  This may include communicating with personnel in our Europe and Asia offices.
  • Checking rates, calculating discounts, and setting up rates in accordance to information provided on New Business Intake forms for new matters.
  • Processing bills and disbursements, editing and posting bills for U.S., European and Asian offices, and filing, retrieving off site back-up, reconciling accounts, and client follow-up.
  • Providing support on special projects such as Quarterly Inventory cleanup, Billing & Realization updates, and updating notes for monthly inventory meetings.
  • Bachelor’s degree or equivalent work experience.
  • 0 to 2 years of related work experience in a professional services environment, including a dedicated and enthusiastic approach to customer service and collaboration.
  • Knowledge of basic accounting principles preferred.
  • Proficiency in a Windows environment, with knowledge of Excel and Word.
  • Excellent verbal and written communication and problem-solving skills.
  • Ability to collaborate with a diverse population requesting a variety of tasks and assignments.
  • Established strength in working independently as well as part of a team.
  • Flexibility and the ability to handle multiple tasks in a dynamic working environment.
  • Attention to detail and follow-up skills.

Who is Orrick? Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration.  Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the seventh year in a row, Fortune named Orrick to its 2022 list of the 100 Best Companies to Work For.  Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company*.

Orrick offers a collaborative work environment, competitive salary, and excellent benefits, from wellness and mindfulness programs to social impact opportunities, professional staff affinity group communities and generous paid time off. 

Please visit www.orrick.com for more information about the firm. 

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/Careers

No phone calls please. 

What you need to know:  Successful applicants will be required to provide proof of being fully vaccinated against COVID-19 prior to the commencement of employment. Applicants who wish to apply for a medical, religious accommodation or any other accommodation required under applicable law can do so later in the process (accommodations are not guaranteed and are decided on a case by case basis).

We are an Equal Opportunity Employer. 




Posted: 2022-04-13 Expires: 2022-07-07

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Billing Coordinator

Orrick, Herrington & Sutcliffe LLP
Wheeling, WV 26003

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