28 days old

Editorial Assistant

Washington, DC 20024
  • Job Code


American College of Obstetricians and Gynecologists (ACOG), a membership organization dedicated to the advancement of women's health care in Washington, DC, is currently seeking an Editorial Assistant who will be responsible for providing administrative support in the editorial office and for assisting the Associate Editors with administrative tasks and review of manuscripts.


  • Provide administrative support in the editorial office. Serve as the departmental contact and respond to routine phone and email inquiries. Respond to or forward email messages in the obgyn@greenjournal.org and em@greenjournal.org accounts as needed. Process daily mail, and coordinate special mailings and distributions as needed. Procure supplies and reference materials as needed. Complete web-related tasks as assigned. Update reviewer list periodically. Provide general administrative support to the Managing Editor, assist with special projects, and perform other duties as assigned. Assist with the monitoring of the journal's social media sites (Facebook, Twitter, LinkedIn, and Instagram). Provide backup for other staff as needed.
  • Process and track manuscript submissions. Evaluate manuscript submissions for completeness and conformity with journal policy. Assign new submissions to Editors and departments to staff on an as-needed basis; reformat manuscripts to include line numbering and other formatting outlined in the Instructions for Authors. Assign and track manuscript review by Editorial Board members. Assist designated Editor(s) with assigned submissions: Input reviewers in Editorial Manager after assignment; Assign appropriate reviewers and alternate reviewers to manuscripts as needed; remove extra reviewers after a manuscript has the required amount; Contact delinquent or non-responsive reviewers on a daily basis; Double check editor checklist to see if any standard paragraphs need to be included in the revision letter; send manuscripts for statistical review, video/podcast evaluation, and art review; Assemble material for the Editors' Conference Call and distribute to Editors via email on a weekly basis; Work with authors to resolve any editor queries or issues that arise prior to preparation of manuscripts for transmittal; Send correspondence via Editorial Manager after decision (rejection letters and revision letters); Log correspondence with authors in Editorial Manager history.
  • Maintain Clinical Expert Series. Track assignments and follow-up with authors. Maintain tracking sheet and inform Managing Editor of status on a regular basis
  • Assist designated Editor(s) with the following functions: Draft correspondence; Review and edit editorials; Assist with coordinating the annual manuscript awards (Roy M. Pitkin Award and Harold A. Kaminetzky Prize Paper) process; Arrange business travel and reimbursements; Provide support for the Editor(s) in other areas of involvement as needed.
  • Procure supplies and references materials with approval
  • Respond to emails and maintain computer according to IT Department policies
  • Follow up on tardy reviews, answer questions and requests, send manuscripts to new reviewers as needed (daily)
  • Answer queries and requests and assign new manuscripts (daily)
  • Generate decision letters and answer author queries (daily)
  • Answer queries via phone, email, or social media (daily)


  • Administrative experience, including computer skills and knowledge of Microsoft Office suite (Word, Excel, and PowerPoint) and Adobe Acrobat
  • Familiarity with web-based applications and social media (Facebook, Twitter, and LinkedIn)
  • Strong verbal and written communication skills
  • Ability to work independently; detail oriented and well organized
  • Education in English or journalism helpful

About ACOG

Home to more than 58,000 women's health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancements in women's health. When you become part of the ACOG team, you're part of an organization that values communicating evidence-based, peer-reviewed information about women's health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of women's health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved women's health.

Our Perks

Paid Parental Leave Breastfeeding Friendly Workplace Flexible work schedule Commuting Allowance Generous Paid Time Off Holiday Pay Life Insurance Community Volunteering Opportunities Generous 401(k) Company Contributions Medical, Dental, and Vision Insurance Learning Opportunities and Tuition Reimbursement Company-Sponsored Team Outings and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.



Posted: 2020-04-27 Expires: 2020-05-28

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Editorial Assistant

Washington, DC 20024

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