1+ months

Executive Assistant

Cisco Systems Inc.
Belgium, WI 53004
  • Jobs Rated

What You'll Do

We are looking for an Executive Assistant to support the Belux Managing Sales Director and Belux management team based in Belgium.

Your responsibilities include but won't be limited to:

  • Calendar Management: Manage calendar's for management team by prioritizing schedules and meetings.
  • Meeting Planning and events: Assist the Belux Managing Sales Director and other members of the Belux Leadership team, in planning and organizing meetings by taking responsibility for crafting the agenda, location, meeting technology based on participant needs, and all other meeting logistics (including collaborating closely with the Global Events Team when relevant). This includes weekly/monthly/quarterly team meetings as well as regular functional all-hands. Will take and disseminate meeting notes and formulate post-meeting action item list.
  • Correspondence/Approvals: Acts as a proxy for approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition. Takes initiative to resolve issues within specified policies and guidelines. Figures out when executive action is required and supplies a recommendation where appropriate.
  • Travel Briefing Preparation: Craft travel packs for international trips as well as large events. This work includes combining all event information in addition to coordinated logistics of travel and also compiling briefings of customer/external meetings from relevant team members.
  • Travel and expenses: Responsible for making travel itineraries and handling reimbursement of expenses in Ciscos tool.
  • Budget: Periodically responsible for raising Purchase Orders as per Cisco policies and approving payment of invoices.
  • Confidentiality: Deal professionally with sensitive and confidential matters and materials.
  • Office management: Act as the point of contact at the Brussels office and assist with the booking of rooms etc

Who You'll Work With

You will work closely with the Belux leadership team and also with the wider team within the Brussels office. Youll also work with Executive Administrators from all parts of Global Sales teams, building a network and sharing best practice.

Who You Are

  • You possess excellent organizational and administrative skill: Able to manage complex projects which affect the organization as well as day to day personal and business administration for the leadership team
  • Proactive: Takes the initiative to consistently pre-empt the needs of the role and avoid problems and issues. Focus on forward thinking and planning ahead. Go beyond the scope of their role to champion ideas, drive change and produce results.
  • Interpersonal & Communication Skills: able to communicate with people at all levels within the organization using different communication techniques as appropriate
  • Flexible and adaptive to change: able to respond positively to never ending changes which inevitably occur within a fast paced global company
  • Decision Maker: In executive's absence, exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions or making recommendations

You have experience in providing support at Director level and above. You take initiative, can handle a full desk with ease and thrive in a busy environment. Possess excellent communication skills with all levels of staff, executives, policy-makers, business leaders, employees and customers; and have good judgment.

Our minimum requirements for this role:

  • Native Dutch speaking and fluent in French and English
  • 5+ years experience in the administrative environment. Experience supporting Director level or above will be considered a plus.
  • Excellent track record of performance, with structured and organised work ethic
  • Experience in planning meetings and coordinating travel
  • Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint
  • Keen interest in technology with good digital skills
  • Previous experience of working within a corporate global company is desired

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference powering an inclusive future for all.

We embrace digital, and help our customers implement change in their digital businesses. Some may think were old (36 years strong) and only about hardware, but were also a software company. And a security company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do you cant put us in a box!

But Digital Transformation is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

Day to day, we focus on the give and take. We give our best, give our egos a break, and give of ourselves (because giving back is built into our DNA.) We take accountability, bold steps, and take difference to heart. Because without diversity of thought and a dedication to equality for all, there is no moving forward.

So, you have colorful hair? Dont care. Tattoos? Show off your ink. Like polka dots? Thats cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us!


Jobs Rated Reports for Executive Assistant

Posted: 2021-02-26 Expires: 2021-05-28

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Executive Assistant

Cisco Systems Inc.
Belgium, WI 53004

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Executive Assistant
100th2019 - Executive Assistant
Overall Rating: 100/199
Median Salary: $59,340

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