1+ months

Executive Assistant - INT000IM

Newark, NJ
  • Job Code
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Primary Location United States-New Jersey-Newark (NJ)

The Prudential International Insurance (PII) Finance Segment supports the financial reporting and analysis of Prudentials insurance operations in Asia, Latin America, and Africa. The team is seeking an Executive Assistant.  The successful candidate must have a proven track-record supporting senior-level management in a fast-paced, dynamic environment. Success in this Executive Assistant role includes exercising superior judgment based on in-depth experience, exceptional time management skills, developing strong, collaborative relationships across multiple constituents to move things ahead, and always acting in the best interest of the PII Finance Organization and in all communications.

Extensive calendar management:
  • Manage the calendar with attention to detail and focus on ensuring prioritization of team objectives and key deliverables including handling logistics, anticipating technology needs, preparing materials (agendas, pre-reading), and tracking meeting attendees.
  • Proactively monitor calendar for conflicts or reprioritization, keeping your Principals informed of upcoming commitments and responsibilities, and making necessary adjustments
Meeting administration:
  • Scheduling large meetings with senior-level executives across PII and Prudential
  • Create and manage meeting agendas and materials 
  • Superior email management skills recalibrating work and commitments
Universal Skills & Capabilities:
  • Manage travel schedules most of which is International Travel, arrangements and itineraries in a timely, detailed, and organized manner.
  • Maintain electronic files for easy reference of meeting documents, presentations, etc. 
  • Process business expense vouchers, procurement requests and information security requests.  International travel and reimbursement of expenses requiring FX calculations.  Gatekeeper for travel/non-travel expenses.
  • Manage on-boarding process for new hires/transfers.  Involvement with office space planning.
  • Assist with the maintenance of business continuation plans.
  • Work closely with other executive assistants in PII Finance to provide a consistent, exceptional level of support.
  • Maintenance of supplies and addressing of facility requests
  • As part of the PII Finance Organizations Executive Assistant team, assist in the coordination of ad hoc departmental projects and offsite meetings (e.g., Town Halls) as requested.  Provide back-up for other assistants during leave/PTO.
  • Prepare reports using MS Word, Excel, and PowerPoint; Use of SharePoint and Teams
  • Ad hoc requests as needed.   


  • Five to ten years of experience as a Senior Administrative Assistant/Executive Assistant supporting senior-level management.
  • Exceptional proficiency of Outlook, PowerPoint, Word and Excel
  • High level of integrity, discretion and judgment in handling highly sensitive, confidential information.
  • Resourcefulness and the ability to negotiate schedules and conflicts with other assistants and partners.
  • Proactive problem solver who thinks laterally to resolve situations and find the right answers.
  • Ability to handle heavy workload, mediating many demands and requests with proactive problem solving.
  • Able to see the big picture while maintaining strong attention to detail.
  • Strong project management skills; ability to work independently, and to manage multiple priorities under tight deadlines, in a busy, fast-paced environment.
  • Prior experience in the financial services industry is preferred, but not required
  • Bachelors Degree a plus.
  • Self-motivated; demonstrates initiative and anticipates issues, provides realistic solutions, employs sound judgment and makes timely decisions.
Flexibility to work overtime during peak periods.

@!*!Prudential is a multinational financial services leader with operations in the United States Asia Europe and Latin America. Leveraging its heritage of life insurance and asset management expertise Prudential is focused on helping individual and institutional customers grow and protect their wealth. The companys well-known Rock symbol is an icon of strength stability expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services including life insurance annuities retirement-related services mutual funds asset management and real estate services. For more information please visit www.prudential.com.

Prudential is not accepting unsolicited resumes from search firms for this open position unless contracted with Staffing. Agencies must work with Staffing as the primary point of contact and follow the Prudential application process to be considered for business. All resumes submitted by search firms to any employee at Prudential via-email Internet or directly to hiring managers in any form without a valid written search agreement in place for that position will be deemed the sole property of Prudential and no fee will be paid in the event the candidate is hired by Prudential.
Note: Any search agreement entered into with Prudential before January 2004 is null and void. Search firms are essential to the recruitment and staffing efforts at Prudential and we value the partnerships we have built with our preferred vendors. Prudential has established and regularly maintains a preferred vendor list and even preferred vendors need to have a written search agreement signed by the Director Recruiting Programs Staffing at Prudential in place for the specific position in order for a fee to be paid for any candidate referrals.
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Jobs Rated Reports for Executive Assistant

Posted: 2020-04-22 Expires: 2020-06-20

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Executive Assistant - INT000IM

Newark, NJ

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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