13 days old

Executive Assistant

Umpqua Health
Roseburg, OR 97470
  • Job Code
    124749958
  • Jobs Rated
    93rd
Full Time - Regular
Roseburg, OR, US


POSITION PURPOSE

The Executive Assistant provides professional executive support to the CFO and the CAO. This position should function in the capacity of a liaison for the CFO and CAO. The Executive Assistant shall be involved in highly confidential tasks, maintain schedules and operate as an extension of the CFO and CAO.

ESSENTIAL JOB RESPONSIBILITIES

Provide general administrative support including schedule management, document preparation, etc. for and on behalf of the Chief Administrative Officer and Chief Financial Officer.

Proactively oversee the coordination and file maintenance of board and committee interactions, as needed. Including: meeting preparation, meeting minutes, follow-up and task management.

Communicates with employees and other stakeholders, implementing decisions of the CAO and CFO.

Works at the direction of the executive to interpret complex contractual requirements, rules and regulations. Ensures timely reporting and delivery of contractual requirements.

Oversee special projects, including coordination and follow up at the discretion of leadership.

Answer internal and external calls and greet in-person visitors for the organization and redirect if necessary.

Research and respond to requests from internal and external customers via phone, email, fax, or in person. Redirect staff, members, providers, or other guests as necessary.

Schedule internal/external meetings, which may include calendar sharing/delegation, being a primary contact, organizing catering, and other coordination. Strong Outlook scheduling experience required.

Communicate activity status information to all team members

Maintain electronic files of correspondence, notes, reports, instructions, guidelines and similar material requiring timely retrieval and presentation

Create, revise, organize, and/or maintain documentation including training material, standard operating procedures, policies and procedures.

Provide backup support to Executive Administrator and other Executive Assistants.

Manage conference room calendars, maintain cleanliness, and restock conference room supplies as necessary.

Complexity of duties may vary based on the level of experience, education, and qualifications of the employee.

Comply with organization's internal policies and procedures, Code of Conduct, Compliance Plan, along with applicable Federal, State, and local regulations.

Other duties as assigned.

QUALIFICATIONS

Associate or Bachelor degree preferred

Ability to handle confidential matters with discretion.

Minimum of 5 years Executive Assistance experience working in a corporate setting.

Proficiency with MS Office applications such as Office, Outlook and Excel.

Proficiency with basic office equipment skills such as computer keyboarding, copy machines, multiline phone systems, etc.

Ability to interact effectively and professionally with internal and external customers. Excellent interpersonal, written and oral communication skills.

Ability to organize work and remain focused under stressful conditions with critical attention to detail for accuracy and timeliness.

Ability to work effectively with a team, other departments, and exercise sound judgment in handling assigned tasks including maintenance of strict confidentiality.



PI124749958

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Jobs Rated Reports for Executive Assistant

Posted: 2020-10-10 Expires: 2020-11-10

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Executive Assistant

Umpqua Health
Roseburg, OR 97470

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
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