23 days old

Finance Manager

The Aspen Institute
Washington, DC 20037
  • Job Code
    176455400

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Position Responsibilities:

The Aspen Institute Financial Security Program has an immediate opening for a part-time finance professional with proven experience managing budgets, grant accounting and other administrative operations within a complex, fast-paced nonprofit setting. The Finance Manager will have a variety of responsibilities in support of the Financial Security Program's mission.

Financial management:

  • Work with the senior leadership team and leaders to prepare annual budget with attention to forecasting all necessary programmatic details.
  • Act as the program liaison to the Institute's accounting department and financial services unit.
  • Monitor and track Program project expenses and revenues and conduct monthly budget reconciliation, including updated budget reports; monitor and track program general ledger.
  • Monitor and track and project expenditures and revenues, conduct monthly budget reconciliation, and prepare quarterly salary allocations.
  • Collaborate with staff to maintain project budgets; train staff to read and understand financial reports and manage programs based on financial data.
  • Review invoices from vendors and contractors and prepare requests for payment, ensuring that payments are made in a timely manner.
  • Oversee reimbursement processes for project-related events.
  • Developing and administer updated financial management process for program - ideating and innovating based on the program's workflow and best financial management practices.

Grant management and other operations:

  • Monitor the schedule of grant reporting deadlines and coordinate with colleagues to ensure financial reports are prepared, approved, and submitted on time.
  • Manage the program's grant and contract processes, including coordinating consulting contracts and grant agreements, facilitating due diligence reviews, and acting as a liaison with Aspen Institute legal department as needed.
  • Manage sub-granting processes by soliciting and monitoring reports from grantees, updating reporting, and generally overseeing grant management.
  • Work with colleagues to prepare project budgets for grant proposals.
  • Oversee and maintain financial records on the program's funders, grantees, and contractors in collaboration with the Aspen Institute accounting department. Work with staff to respond to funder requests for financial information.
  • Ensure compliance with all Aspen Institute policies and procedures.
  • Support other aspects of Program's operations, events, and projects on as needed basis.

Qualifications/Experience:

  • Bachelor's degree (B.S.) in Accounting and 5+ years of experience in Accounting, Finance, Business Administration or related field (Graduate level degree in Finance a plus).
  • Knowledge of accounting in a nonprofit organization.
  • Experience managing budgets, preferably in nonprofit, grant-funded programs.
  • Great attention to detail, as well as ability to handle multiple tasks and shift priorities quickly.
  • Knowledge of the nonprofit sector and philanthropy; experience with and/or knowledge of grant-making procedures is a plus.
  • Ability to structure and manage systems and policies to ensure smooth daily operation of program.
  • Excellent organizational, communication, and planning skills.
  • Strong Excel, database, and other computer software skills. Experience using Planful a plus.
  • Ability to work well with staff and a variety of constituencies, with a willingness to contribute to the team as needed to support the achievement of goals.
  • Good interpersonal skills, as well as sound judgment, maturity, and a sense of humor.
  • Ability to be flexible, proactive and navigate different groups and settings with nuance and sensitivity.
  • Commitment to Program's mission of improving the financial security of households in America.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.





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Posted: 2022-05-02 Expires: 2022-06-02

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Finance Manager

The Aspen Institute
Washington, DC 20037

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