24 days old

Fixed Term Executive Assistant - Pittsburgh, PA

PwC
Pittsburgh, PA 15219

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.


Responsibilities

At the Administrative level, youll support our engagement teams from strategy to execution. Specific responsibilities include but are not limited to:

  • Proactively support the market team and provide necessary support to internal teams
  • Serve as the internal "single point of contact" for administrative needs
  • Arrange travel, schedule meetings, prepare agendas, and respond to routine correspondence
  • Maintain records or files and respond to visitors and telephone calls
  • Provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork

Job Requirements and Preferences: 

Basic Qualifications: 

Minimum Degree Required: 
High School Diploma

Minimum Years of Experience: 
1 year(s) 

Required Knowledge and Skills: 
Must be able to demonstrate Microsoft Office Suite (Word, Excel PowerPoint) proficiency levels consistent with the firm's standards

Preferred Qualifications: 

Degree Preferred: 
Bachelor Degree

Preferred Knowledge/Skills: 
Demonstrated ability to: 
- Anticipate and resolve issues; 
- Identify 'value add' opportunities and deliver administrative support in a proactive manner; 
- To work on multiple projects in a demanding and dynamic environment; 
- Work independently with minimal supervision and deliver quality; 
- Resolve complex and often non recurring problems with assistance; and, 
- Self motivate and maintain confidentiality.

Demonstrated ability to: 
- Professionally communicate with clientele; 
- Respond timely to all communications with clear, concise and appropriate language to the intended recipient(s); emails are formatted, streamlined and effective; 
- Drafts, proofreads, attaches appropriate documentation and completes work within designated timelines; 
- Anticipates and informs Partner/Managing Director of changes related to meetings or calls and adjusts calendars accordingly; 
- Accepts or declines meeting invites on Partners/Managing Directors behalf based on knowledge of their scheduling preferences and priorities; 
- Monitors schedule throughout the day and updates as needed; Notifies Partners/Managing Directors of any schedule changes; 
- Initiates contact with client to set up meetings or activities requested by Partner or Managing Director; 
- Receives and responds to client requests with Partner and/or Managing Director knowledge and approval; 
- Provides a detailed itinerary of travel arrangements, destination locations, addresses, phone numbers, meeting times, meal arrangements, car services requirements, etc.; - Maintains updated Travel Profiles for support recipients and confirms that travelers have necessary documentation; 
- Assists Partners and/or Managing Directors on how to effectively input their time; 
- Reconciles expense reports and information to Amex statements and obtains the proper receipts for expense report submission; 
- Thoroughly understands trip components in order to accurately complete T&E; 
- Works across multiple functions and teams to resolve time or expense matters, including using the Time and Expense Transfer Database to move time and expense submissions; 
- Reserves rooms, catering, sends calendar invitations and manages responses for events; 
- Proactively anticipates administrative support that should be provided; and, 
- Maintain working relationships with key contacts to resolve issues timely.


All qualified applicants will receive consideration for employment at PwC without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. PwC is proud to be an affirmative action and equal opportunity employer.

Categories

Posted: 2019-11-21 Expires: 2019-12-22

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Fixed Term Executive Assistant - Pittsburgh, PA

PwC
Pittsburgh, PA 15219

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