29 days old

Grants & Finance Coordinator, Department of Defense Programs

Institute of International Education
Washington, DC 20005
  • Job Code

Institute of International Education

IIE is an Equal Opportunity and Affirmative Action Employer of Females/Minorities/Veterans/ Individuals with Disabilities.

Organizational Department:

Schedule: Full Time

Education: Associate Degree

Career Level:

Location: Washington DC - Washington, DC 20005 US (Primary)

Job Description:

The Grants and Finance Coordinator, DoD Programs provides administrative support for language and culture focused DoD programs including The Language Flagship and Project Global Officer. The Language Flagship creates the next generation of global professionals through partnerships and subawards to U.S. universities and overseas partners. Project Global Officer provides scholarships to ROTC students for critical language study domestically and abroad. The Grants and Finance Coordinator will support program execution to include data entry, payment processing, agreement compilation, and other duties necessary to ensure quality implementation of IIE programs. The Coordinator will work with other team members in the execution of tasks and day-to-day activities and communicate the status of activities on a regular basis with the program team and other relevant team members within IIE. The coordinator will also play an important logistics role in high profile sponsor and partner events, and program data capture and analysis.

Essential Functions:
Maintains subaward recipient data in Client Relationship Management (CRM) system, following established procedures.
Reviews and processes grant documents for technical completeness and accuracy.
Tracks, coordinates, and processes partner invoice payments and ensures proper execution of reviewer travel and reimbursements.
Provides logistical support for webinars, reviewer panels, and trainings.
Serves as primary point of contact and liaison with PeopleSoft (IIE's financial system) colleagues.
Communicates regularly with relevant team members within IIE to ensure consistent awareness of work status, and that all program needs and deliverables are met on time.
Coordinates and analyzes program data to meet sponsor deliverables and ad hoc data requests as needed.

Job Requirements:

Education and Work Experience:
Requires an Associate's degree and at least two years of related work experience; or equivalent combination of education and experience.

Knowledge Skills and Abilities:
Bachelor's degree and two years directly relatable work experience strongly preferred.
Excellent interpersonal and communication skills, both written and verbal.
Proven ability to work both independently and collaboratively within a team-based structure.
High level of numeracy and accuracy required.
Interest in language and culture focused international programs.
Proficiency with MS Office applications including Word, Excel, Access, and Outlook; internet software and database software.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Travel: Less than 10%



Posted: 2020-09-22 Expires: 2020-10-23

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Grants & Finance Coordinator, Department of Defense Programs

Institute of International Education
Washington, DC 20005

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