10 days old

Human Resources Assistant/Office Coordinator

Human Rights First
Washington, DC 20005
Job Title:                                        Human Resources Assistant/Office Coordinator


Department:                                   HR & Office Operations


LOCATION:                                    Washington, D.C.


Reports To:                                    Director, HR & Office Operations


JOB CLASSIFICATION:                Full-Time; Non-Exempt; Non-Union


 


PURPOSE OF THE JOB:  


The HR Assistant/Office Coordinator will serve two functions 1) providing front desk coverage and ensuring the efficient office operations of the Washington DC office and 2) providing the administrative support of day-to-day human resource operations.


 


MAJOR DUTIES & RESPONSIBILITIES:



  • Receptionist/Office Coordinator


    • Answer incoming calls in a professional and pleasant manner

    • Greet office visitors, replying to inquiries for information and assistance and directing clients to appropriate staff

    • Review and distribute all incoming mail in a timely manner

    • Ensure front desk is covered at all times

    • Maintain all office common area(s), including the kitchen and conference rooms, to ensure a clean, inviting, and safe environment

    • Keep an accurate inventory of all office, kitchen, and miscellaneous supplies; prepare and order kitchen and office supplies in a timely manner

    • Prepare shipments and mailings, coordinate the mailing of packages or letters, and order all shipping and mailing supplies

    • Identify space for new employees, interns, and visiting employees and orient new employees and interns to office processes and procedures

    • Disburse and reconcile the DC office petty cash

    • Communicate with vendors and suppliers regarding office equipment maintenance and purchasing

    • Primary point of contact for building/property management; keep staff informed of important building communications and events; work with the building staff and management to resolve issues and problems

    • Safety and security serve as primary point of contact for alarm company; regularly update and distribute the office emergency plan to staff; maintain current list of employee emergency contact information






  • Human Resources




  • Assists employees and supervisors with basic interpretation of HR policies and procedures.

  • Assists with new-employee orientations.

  • Maintains confidential personnel files.

  • Prepares job postings.

  • Responds to reference checks and verifications of employment status.

  • Assists with HR projects.

  • Assists with benefits administration.

  • Assist with the hiring process, including submitting job postings online and scheduling candidate interviews

  • Assist with logistics for new hire orientations and employee training sessions.






  • Miscellaneous






  • Work with members of the social events committee to plan social gatherings for the DC office staff

  • Other duties as requested based on department and/or organizational need



REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE:



  • High school diploma and at least 2 years experience supporting office operations; college degree a plus

  • Previous HR experience  and SHRM Certified Professional (SHRM-CP) credential a plus

  • Experience overseeing office operations, planning events, dealing with external vendors and caterers

  • Proficiency in Spanish required; French speaking skills a plus

  • Excellent interpersonal communication skills; ability to engage with others in a friendly and professional manner

  • Solid writing skills

  • Strong record of cultural competence and cross-cultural communication skills

  • Can do attitude; willingness to help out where there is a need

  • Willingness to become a notary public through the city of Washington, D.C.

  • Proven experience exercising sound judgment to make recommendations regarding office purchases, service agreements, office contracts, etc.

  • Able to work independently, as well as collaboratively, with staff and outside vendors, while keeping management apprised of any special requirements or problems

  • Able to maintain composure in high-pressured, stressful situations

  • Proficient working with office technology, computers, internet, multi-line phone systems, tele- and video-conferencing



Human Rights First provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Posted: 2021-02-20 Expires: 2021-03-22

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Human Resources Assistant/Office Coordinator

Human Rights First
Washington, DC 20005

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